Compliance

Compliance Team

Broker On Call - After Hour Urgent Matters

Transaction Support & Leverage

Looking for transaction support or leverage for your business? Our network has 4 approved Transaction Coordinator (TC) Power Partners.

These TCs have already been vetted and approved by our compliance team, so working with them means less onboarding paperwork for you. They know our standards and systems and can help keep your files organized, on time and compliant from contract to close.

Check out their info below, and don't forget to view our Power Partners & Vendors page for other ways to leverage your business!

Compliance Tip of the Week & Contracts Mastery

Verbiage & Pertinent Office Data

Xperience Brokerage Network is a proud member of the following Associations & MLS organizations

For Market Center specific information, please refer to your Market Center page linked below!

Disclosed Limited Agency documents: List Tammy Sue Kenworthy as Principal Broker 

Policy & Guidelines

Because every brokerage operates differently please familiarize yourself with our Policies and Guidelines to get you up and running for your business to run at its most successful and in accordance with our expectations.

Branding Marketing Guidelines:

Gone are the days that agents had to submit marketing material to their Principal Broker for approval.  What that now means is that violations to the rules are the sole responsibility of the agent.  Don’t worry though, we still have your back and want to support you to be compliant so here are some helpful links to guide you as well as a link to our general branding guidelines:

Per Oregon's Real Estate Agency Regulations #863-015-0125 please include your MC logo on any of your marketing information since this is where you hang your license. 

Contract Forms & Submitting Documents For Approval

Per Oregon Real Estate Agency's rules, documents must be submitted to the principal broker for review within 3 business days of getting them signed by all parties. Please upload to Command AND submit them continually throughout the transaction.

Xperience Brokerage Network (XBN) Forms:

While these forms aren't State required, they are best practice forms. Some are required to get paid. Use the link below to find and download for your use, or find them on Command itself.  Under Opportunities, go to Documents; any underlined document title takes you directly to it for your reference.

Contract Forms:

There are 2 types of Contract Forms in Oregon:

• Oregon REALTORS® forms are free, once you belong to the association.

• OREF forms are copyrighted and cannot be shared. You'll need to create an OREF account to get your forms- they are purchased from OREF 

Whichever forms library you choose (Oregon REALTORS® or OREF) : next you will need to select which platform you use (ex: Lone Wolf Transact: Command Edition) to access them and use them. 

Command displays some sample forms. Under Opportunities, go to Documents, any underlined document title takes you directly to it for your reference. 

Please make sure you are using the current version of all forms. Stay up to date on mid-year form changes and updates as well as in January. Documents must be current for approval.

Submitting Documents For Approval

As part of Keller Williams, you get access to KW Command (Keller Williams' proprietary CRM platform). This is where you will submit your documents for approval, as well as your commission tab in order to get paid.

For assistance with Command check out the Command Learning & Help section linked below, or reach out to your Market Center Tech Trainer!

Manufactured Homes Without Land

At XBN we are able to help clients buy and sell Manufactured Homes without land.  They are considered personal property, not real property, so it is a different type of transaction.

• When filling in the form you’ll need to put the market center’s DCBS License/Sublicense

  • KW Sunset Corridor: MSD1033 

  • KW Captial City: MSD856 

  • KW Eugene & Springfield: MSD-509 

  • KW Southern Oregon: MSD-830 

• Here’s a helpful site to go on to find out all the details about where to find the home’s Title: (Registration, Manufacturer, and Serial #)

• There is no such thing as a Preliminary Title Report for manufactured homes without land. Instead, Title issues a Personal Property Search.

• Because they are personal property and not real property there are no SPDs, LBP, or FIRPTA forms involved in this type of transaction- so upload in that placeholder in Command a document that says "not required since it is a Manufactured Home without Land."

• Not every lender can loan on these properties, so do your research to find those that serve these types of loans.

• Use the Manufactured Home Sale Agreement (Without Land) form.

• These homes are in Rental Parks so clients pay a monthly fee to have the home located there. Your clients will also need to submit an application for park approval in order to live in that park, and should happen at the beginning of the transaction. The sale is completely dependent on their Park approval.

• Sewer scopes can be tricky and some parks are responsible for them, but for others it is the buyer’s responsibility. Do your due diligence and reach out to the park to find out who covers what. 

Washington Compliance & Contract Support

Our KW Sunset Corridor market center supports agents who have their Washington License, and is well versed in helping agents on the other side of the river.

Please reach out to our Washington Designated Broker, Tammy Sue Kenworthy, for any and all questions. 

Tips to keep in mind:

• Upon attaining your Washington License let us know ASAP

• All email documentation needs to be cc'd to sunsetcorridor@gmail.com

• We have Washington specific forms classes available

• RMLS is your primary MLS.  Our branch is 4KWC01; address is 2211 E. Mill Plain Blvd., Suite 304, Vancouver, WA 98661

• Agents who are dual licensed (Oregon & Washington) are supposed to apply for secondary membership with Washington Realtors. This is required for forms access.